Our Direct Your Dollars™ program is one of many ways in which we partner with our retail communities to help our neighbors. The program is built on the concept of shopping with purpose – meaning, our store guests can use their purchasing power to support their favorite nonprofits.
Below are some frequently asked questions about the Direct Your Dollars program. If you still have questions after reading these, email [email protected].
How does Direct Your Dollars work?
Every time an eligible organization collects $150,000 in eligible receipts from any of SpartanNash’s corporate-owned retail stores or fuel centers, the 501(c)(3) nonprofit group is eligible to receive a check for $1,000. Please note: For-profit businesses and individuals are not eligible to participate.
I'd like to save my receipts for a local organization. Does SpartanNash have a list of participating nonprofits?
Yes! Since Direct Your Dollars began in 2016, SpartanNash has granted nearly $1.5 million to more than 500 participating organizations. If your favorite nonprofit partner isn’t on the list – be sure to reach out to them and see if they are participating in the Direct Your Dollars program. If they are not, please encourage them to start saving receipts from their nearest participating SpartanNash store(s)!
Do I have to turn in my entire receipt to the school or nonprofit of my choice?
Yes. In order for a nonprofit organization to use the receipt toward their Direct Your Dollars goals, the entire original receipt must be turned in. No partial receipts, photocopies or duplicates will be accepted. You may black out the portion of the receipt that contains your name and last four digits of your credit card number for privacy reasons.
Do you accept e-receipts?
No. At this time, we are not accepting e-receipts. Only original, paper receipts will count towards the Direct Your Dollars total.
Our organization has collected $150,000 in receipts. How do we turn them in to the store?
Once your organization has collected $150,000 in eligible receipts, earning your $1,000 check from SpartanNash is as easy as 1,2,3.
- Have your designated point of contact fill out the “Direct Your Dollars Program Submission Form.”
- Make an appointment with your local SpartanNash store director. Bring the submission form, the IRS determination letter or affirmation letter and a copy of your W-9, along with all receipts banded together in 15 $10,000 increments and the completed receipt tally form that documents each $10,000 bundle.
- Your store director will verify your receipt totals, sign the submission form and request your $1,000 check. Once the check is processed – which can take up to three weeks – the store director will call you to arrange a check presentation ceremony at the store.
Is my organization eligible to collect receipts for Direct Your Dollars?
To be eligible, an organization must be organized and operated exclusively for charitable, religious, educational or other nonprofit purposes and must be tax-exempt under IRC 501(c)(3). An organization must present its IRS determination letter and a copy of its W-9 form when submitting eligible receipts. Eligible organizations include: Preschool and K-12 schools, including public, private and charter schools, as well as colleges, universities and trade schools. School-sponsored organizations such as athletic teams and drama clubs can collect their own receipts, separate from the school or district. Faith-based religious organizations, including groups legally sponsored by a religious organization – such as a youth group or kids club – are eligible, as well as community service groups like the American Legion, VFW chapters, Rotary clubs and animal shelters.
When did the program start?
Direct Your Dollars launched on Aug. 1, 2016. Receipts don’t expire, so any dated Aug. 1, 2016 or later can be used toward the $150,000 total.
If my school is a subsidiary of my church, can both organizations participate?
Yes. If each organization wants to receive separate checks, each organization must submit $150,000 in original receipts separately. Receipts cannot be used for both fundraising campaigns.
Our school’s athletic team (or PTA or drama club) doesn’t have its own 501(c)(3) determination. Can we still participate in Direct Your Dollars?
SpartanNash considers organizations such as choirs, youth groups, athletic teams and PTAs operating under the umbrella of the participating school or religious organization eligible for Direct Your Dollars. As long as the sponsoring organization is qualified, clubs and teams under it can submit receipts and receive their own $1,000 check.
Who isn’t eligible to participate in Direct Your Dollars?
Organizations who lobby or otherwise attempt to influence legislation, or participate in political campaigns aren’t eligible. No part of the organization’s purposes or activities may be illegal, discriminatory or violate fundamental public policy.
Are there exclusions on my receipt?
State laws mandate that certain items are ineligible. In most states, alcohol*, tobacco, prescriptions, postage, lottery, garbage bags and/or tags, bottle deposits, fuel, Ticketmaster purchases, gift cards, money transfers and certain other transactions will be excluded from the Direct Your Dollars total. To make it easy for participating organizations to keep track of eligible purchases, all receipts will include a section titled, “Direct Your Dollars” that includes a short description of the program and the eligible amount based on the state or location where the purchase occurred. Please make sure you use the eligibility figure as you add up your receipt totals and work toward your goal of $150,000! *In certain parts of Nebraska, alcohol is considered an eligible sale and will be included in the Direct Your Dollars total indicated on the receipt. Exclusions may apply. See store for details.
What total does my organization use from the store receipts we are collecting?
There will be a section on the bottom of every receipt that reads “Direct Your Dollars”. This total subtracts the exclusions listed above and should be used as you work toward your goal of $150,000 (see prior question for sample receipt image).
Do all receipts have to be from the same retail store?
Not at all! Receipts from any participating SpartanNash-owned retail store or fuel center will be accepted, provided they include the “Direct Your Dollars” section at the bottom. Receipts from any of the following SpartanNash stores can be combined for use in the Direct Your Dollars program:
Your submission form can include receipts from any of the retail stores listed above. The receipts submitted must total $150,000.
Why do you need our IRS determination letter?
The letter allows us to verify enrollment eligibility. Direct Your Dollars is designed to help 501(c)(3) nonprofit schools, faith-based groups and community organizations, and the IRS letter makes it easier for us to do so.
Can we collect receipts at the store?
No. The Direct Your Dollars program is offered to all eligible 501(c)(3) organizations, and it is each group’s responsibility to collect receipts at their respective location. Groups cannot collect receipts at our stores and only original receipts will be accepted. There are plenty of other ways to spread the word about your organization’s participation in the Direct Your Dollars program, including social media, e-news, the sample “Take Home Letter” and other great ideas! Check out our toolkit for promotional materials and other great ideas.
Once my organization submits its receipts, how long does it take to process the $1,000 check?
Processing the submission form and eligible receipts typically takes approximately four weeks.